The Coalition of Asian American Leaders (CAAL) envisions a State where all Minnesotans, regardless of background, are actively engaged and can achieve prosperity. CAAL is a network of Asian American leaders whose mission is to harness our collective power across ethnicities, age groups and sectors to improve the lives of community. We believe our democracy thrives when all communities are visible, included and fully engaged in key systemic decisions that impact our lives. We embrace the diversity of our community, and believe that if we can work together, moving beyond silos, we help ensure a more prosperous future for all Minnesotans.

CAAL achieves its mission by: (1) proactively weaving relationships among Asian American leaders and sector leaders, (2) engaging and mobilizing our leaders and impacted community members to work on the shared community priorities of education and economics together, (3) supporting and elevating Asian American leaders, and (4) working collaboratively across communities towards a more just and equitable society.
We are an emerging and growing nonprofit organization, and as such are hiring an experienced Finance and Operations Manager to help us build our infrastructure and systems to ensure organizational efficiency, operate in ways that maximizes our resources and talents, and are fully compliant with all law and organizational policies.

POSITION DESCRIPTION
The Finance and Operations Manager oversees the day-to-day financial and administrative operations of CAAL. This position is responsible for managing all accounting and banking functions for the organization, and works closely with the Executive & Network Director to generate and track budgets both for internal purposes and outside funders. In addition, the Finance and Operations Manager performs administrative duties, manages the operations of the office, ensures compliance, manages human resources processes and employee benefits, and conducts other duties as assigned.

This is a full-time position. The Finance and Operations Manager reports directly to the Executive & Network Director and is a member of the CAAL staff team. At times, this position requires travel and work outside of normal business hours.

RESPONSIBILITIES

Finance:
• Manage the overall accounting and bookkeeping processes for the organization, tracking accounts payable and receivable, inventory and capital assets, banking, and payroll functions.
• Reconcile bank and credit card statements and generate monthly, quarterly, and yearly financial reports.
• Work closely with the Executive & Network Director and other staff and consultants on fundraising and development efforts to handle revenue for all initiatives, including but not limited to: creating and monitoring all grant budgets and grant-related financial information; processing and tracking all forms of donations; tracking use of restricted funds; produce revenue reports.
• Interface with CPA firm and other consultants to coordinate annual financial audits and oversee all compliance related registration (eg – Forms 990 and annual reports to the MN Secretary of State).
• Facilitate the annual budget process.
• Work with accounting to provide analysis of financial statements, including statement of activities, fund balance, and sources/uses of funds, to the Executive & Network Director and, as requested, to the Board of Directors.
• Provide administrative assistance, including oversight of facility vendors and contracts, and establishing and managing vendor accounts and relationships.

Operations:
• Responsible for office management including, but not limited to, telephone and internet services, connecting with building management, postage and UPS services, office supplies, copier and all lease equipment.
• Analyze and organize office operations and procedures to increase efficiency and productivity.
• Coordinate all employee benefits (including, healthcare, dental, vision, workers comp, life insurance etc. and payroll) for CAAL staff.
• Coordinate staff and board meetings.
• Lead staff orientation and on-boarding processes.
• Lead staff trainings on organizational processes and organizational compliance as needed to ensure efficiency and fluency.
• Support communications and events as needed.
• Work closely with the CAAL’s staff to manage brand inquiry and interest in CAAL’s work.
• Triage all questions that come into CAAL’s main lines.
• Coordinate staff retreats.
• Assist the Executive & Network Director (when needed and requested).

SKILLS AND QUALIFICATIONS
• A minimum of five years of experience with organizational administration and/or nonprofit management, including bookkeeping, financial reporting, payroll, etc.
• Bachelor’s degree in business, accounting, or organizational development related field
• A flexible, creative, entrepreneurial spirit and a demonstrated passion for the mission, vision and values of CAAL
• Exceptional written and oral communication skills
• Detailed oriented and great time management skills
• Excellent interpersonal and networking skills
• Strong analytical and organizational skills
• Experience working with diverse constituents, teams and colleagues
• Ability to work independently and as part of a team
• Ability to convene and motivate teams, staff members, and volunteers
• Ability to employ flexibility and creativity in the face of ambiguity and challenge
• Able to take ownership and drive activities to completion
• Proven organizational and project management skills
• Ability to teach and train others

ADDITIONAL QUALIFICATIONS CONSIDERED
• Experience with QuickBooks Online
• Bilingual fluency in other Asian languages
• Strong knowledge of Asian American communities and their needs, especially in Minnesota
• Understanding of network approach to building leadership
• Strong commitment to social justice and community building
• Strong interest in leadership support and development

ALIGNMENT TO THE MISSION AND CULTURE OF CAAL
• Commitment to CAAL’s mission and core values of inclusion, justice and equity
• Personal qualities of humility, self-reflection, creativity and a sense of humor
• Uses good judgment in the best interest of CAAL when dealing with multiple leaders and stakeholders
• Action-oriented and proactive problem solver who can work well independently and in teams

REPORTS TO:
Executive and Network Director

SALARY & BENEFITS:
This is an exempt position with a salary range of $48,000-$58,000. CAAL offers all employees full health, dental, and vision coverage, workers comp, long-term disability, basic life insurance 10 days of holiday and starting 4 weeks paid time off.
LOCATION: Saint Paul, MN at CAAL office.
HOW TO APPLY: Please email a detailed cover letter highlighting your interest and your resume to info@caalmn.org. Please include the Finance & Operations Manager position in the subject line.

Position open until filled.

CAAL is an equal opportunity employer. We celebrate our rich diversity and are committed to creating an inclusive environment for all employees.